sample request for additional staff with justification

Justification To Hire Additional Staff Sample When somebody should go to the books stores, search launch by shop, shelf by shelf, it is in fact problematic. This field is for validation purposes and should be left unchanged. Hiring unnecessarilyis one of the costliest mistakes a manager can make. Lets take a look at how we as managers can get the staff we need. The needs assessment is likely to include a review of the company's current staffing plan and when it was implemented. Privacy, 2006-2023, ConnectsUs HRand/or its affiliates, 1965 4th Avenue West TemplateRoller.com will not be liable for loss or damage of any kind incurred as a result of using the information provided on the site. Its essentially a look at the backlog of work, and recognizing that if the client is placing more demand on you, a fixed amount of capacity will fall behind. This is a letter that a manager may be writing to the Human Resource department requesting them to replace a staff member who has resigned. If lack of manpower will cause a significant slowdown in your department, describe how this slowdown will affect other departments in the company. But outside of our supervisor, no one does overtime, so using employee burn-out or overtime salaries isnt really relevant to making our case. Its best to plead your case when your company has the money and when you can identify where to save alternative dollars and spend; or when your team recently had huge accomplishments, Ask yourself if its best to broach this topic during budget planning, the beginning or the end of the fiscal year; be smart about it and base it on your own company structure, Always schedule an in-person, one-on-one meeting with the decision makers; avoid getting ignored or shot down by email, phone. Write a list of the reasons you need the additional staff members. Managers may even threaten to quit! When your department has more work than it can handle, adding staff members may seem like the logical solution to you. Draft the structure of your letter Before you start writing the content of your letter, familiarize yourself with an appropriate structure. It provides the framework so you know exactly what questions to ask. 0 Our workers have been overburdened and paying extra time for the goals which is already a negative impact on the companys repute. Company and industry trends. Activities that add the greatest value, such as policy development and performance management, should be handled internally, whereas high-risk, low-reward transactional HR tasks, such as payroll and benefits administration, might be candidates for outsourcing. Tools, Resources and Guides for Managers and Business Leaders. Youve probably witnessed that discussion more times than you can count. hb```f`` B@$QC{VsZK^kv':wO8jm3me aF?e| Can the additional headcount be a temporary expense? Thank you! $("span.current-site").html("SHRM China "); If the justification makes sense to the reader, he will be able to approve the request. In terms of the current temp, focus on their skills/value they are adding and how it will benefit the company long term. Its really that straightforward. Customize the documents to include your company's due diligence requirements when adding additional headcount. [/ezcol_1half_end]. Provide details of your plans for covering the expenses of new employees, such as relying on increased profits to cover staffing costs. RELATED: 9 Mistakes to Avoid When Seeking More Staff. They might quit and take jobs with our competitors if we don't hire another person soon. Adding one full-time sales associate at an annual cost of $32,000 seems like a smart investment. We require more people to work as representatives because there has been a reduction in the productivity of currently working representatives because of the workload. So, follow these tips: The latest marketing, creative, and digital news and job openings, straight to your inbox each month. So its a fact: hiring is costly, it is a distraction, and it is an unpopular request. Get prepared forthe resistance you'll encounter from your managers. Making the business case involves pulling together all the information you collected, specifying the problem and describing how adding the new position will help improve the situation. 2023 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. Generally, a company asks the employee to justify asking for added staff. Next Put the Right People in the Right Jobs. Sample Letter Requesting Additional Staff. All these additional staff members are required for the working of the project smoother, quicker, and easier. 123 Main Street . Secondly, you might want to look at it from a turnaround time standpoint. Work @ ConnectsUs Managers are paid to manage, plan, and justify resources. how can you convince your . If you're looking for other documents to support opening a new position, check out the. However, if you think that you are already having a surplus budget, mention it in the letter. Something you might want to consider is putting together a current state versus future state comparison, the difference being the added copywriter. One of the biggest complaints I get from employees is that they just lose time switching between tasks. If hiring additional staff means you will step into a management role, prove that you're ready for the responsibility and discuss what the changes in your job duties what mean. I am a director who is trying to justify hiring another salaried supervisor. Ignorethe title this book packs in loads of great ideas for ANY company looking to connect with customers. For example, the cost to employ someone who earns $50,000 a year is approximately $15,850, making the total cost for that employee $65,850 year. Great question and certainly a fair point. Hi Patricia, Thanks for the feedback! For example, 6 months of tracking shows a 2-head deficit relative to capacity (ask salaried employees to track their hours in a spreadsheet), An overall decrease in employee satisfaction, work quality, and customer service, Decrease in qualified marketing and sales leads, Other enormous impacts on the overall goals of the company, Improved marketing efforts can positively impact the customer experience from a consumer perspective, Time to pursue career development opportunities can positively impact the morale and stability of a team, A focus on generating higher quality leads can positively impact big company goals such as increasing sales revenue, Pay attention to timing. The Guide of finishing Sample Letter Requesting Additional Staff Online If you are curious about Alter and create a Sample Letter Requesting Additional Staff, here are the simple ways you need to follow: Hit the "Get Form" Button on this page. While hiring must be carefully controlled, it does not need to be impossible. Learn how SHRM Certification can accelerate your career growth by earning a SHRM-CP or SHRM-SCP. Practically no-nonsense HR, COVID-19 and legislation articlesand updates for small business& HR consultants. This type of planning generally occurs before the company opens its doors for business. HR Consulting Kit Therefore, you must tell what benefits the company will be able to render if it adds more people to the project. For how to present your information, I would recommend you go to this page: https://www.managersresourcehandbook.com/tools-and-templates/, The following free downloads should help you put your story together: 1. 3. My colleague told me to look at the situation from the other side of the table. But as she defined the positions responsibilities, she determined it was necessary to hire an HR generalist who could oversee recruiting and open enrollment so she would be freed up to handle all negotiating and strategic planning. Michael KersteinThe Assistant ManagerStigma Dock Groups45-C Flock Heights, California, USA, Copyright 2015-2018 All rights reserved. This is the process used to conclude that the organization or department needs additional staff. $(document).ready(function () { General Terms; Estimates and Reconciliation of Estimates; Supplemental Funding; Did you ask for a business case to validate a reoccurringexpense of$100,000 per year? Tekla Industries. Need help with a specific HR issue like coronavirus or FLSA? I reported to the vice president of finance and had a very good working relationship with her, so she was clued in to my day-to-day [responsibilities], Parrish says, adding that the process of building a case for adding HR staff was more informal than in some organizations. While there is a cost . August Colin. For each one of the components of your needs assessment, describe the sources for your information and how you used that information. 8120 Penn Ave. S. #220 Bloomington, MN 55431. COVID-19Portal However, I have examined the budget of my team and came to know that the company will not experience too much disturbance. The recruitment of additional staff on a temporary basis of eleven months can be of great importance as it has much importance in the project accomplishment. You can find all of our free templates on our TOOLS AND TEMPLATES PAGE. Contact Us, Product Licenses I have attached the fiscal year sheet and data statistics with the letter for your convenience that will indicate that it does not affect our profit margin. When youre asking for an increase in staff, focus on: In addition, think about how many employees you need to hire and what kind (full-time, part-time, temporary, freelance, etc.). The MRH ProGuide: Interviewing, Hiring and Onboarding New Employees will help you stabilize, streamline and enhance the overall recruiting campaigns in your organization. I hope this helps! Nor do these numbers includethe hidden costs associated with training the new employee, since there will be a temporary drop in efficiency. Im dealing with a situation right now where I have a team of about 30 technical professionals who are burdened by a lot of admin work (filling out forms, tracking data, uploading files to servers for our customers, etc.) For customer satisfaction, smoother and better service, and positive impact on the employees, I request you to look into this matter and consider my justification by reviewing the flow sheets and investment sheet that has been enclosed with the letter. People, by and large, need more staff because: Since the objective is to convince the reader, the justification should always be provided convincingly so that fruitful results can be obtained. Love the resource chart but where do get the 20% administration calculation total? Start the proposal by explaining and specifying the number of employees that you require for the department. With 30 additional seasonal employees we would be able to expand hours of operation and work 24/7 during the holiday rush. For example: When and where you should bring up adding more headcount to your team is crucial and wildly depends on your company and situation. Then, skip a line and address the letter starting with "Dear . Whether you are starting your first company or you are a dedicated entrepreneur diving into a new venture, Bizfluent is here to equip you with the tactics, tools and information to establish and run your ventures. The costs associated with an unnecessary hire go well beyond the salary of thenew hire--they include recruiting costs, learning curve, and staff time to interview and train. 1. You must tell the reader that you are aware of the cost-related issues. The letter will communicate the urgency of doing this. Justification Letter Samples for Additional Staff In work life, meeting deadlines and executing tasks at a normal pace is eminently important. When the economy is unstable, employers are faced with difficult decisions around staffing, pay and benefits. Please refer to the guidelines and the requisition review . I make it a point to share the same advice that I once received. 625 0 obj <>/Filter/FlateDecode/ID[<73CCF6576B40D343A6C0BE47C70C86F5>]/Index[588 66]/Info 587 0 R/Length 142/Prev 354194/Root 589 0 R/Size 654/Type/XRef/W[1 3 1]>>stream This could be a broad assertion, such as saying that the resources you're requesting will help increase sales or cut costs. Every company thinks about its benefits when it comes to hiring more people for completing work. Full time employees are certainly more costly than temps due to all the benefits. All too often, I see managersask for more people and more resources, butthen fail to put any sort of solid rationale or justificationtogether. Describe how each of the requested employees will enable your department to complete work on schedule. Companies depend on employees to create, handle and sell products and service, and new employees are necessary for a company to meet its growth goals. The main objective of this letter is to convince the reader to provide more staff. Step 2. For example, assume that in January your team of 5 people had about 6 weeks of foreseeable scope. So I began my quest for data. Thank You. Is it taking longer to recruit, hire and onboard new employees? Think about the last time a new position was approved in your small business. Methods for Workload Analysis and Evaluation of Headcount 3. Follow the steps in this guide to help you build a solid business case to justify an increase in headcount for your team. 1. Not being specific with your requests is a critical mistake to avoid! Employee Sample Intranet Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRMs permission. How can you explain and justify the improvement in quality? About Us | Terms & Conditions | Privacy Policy | Contact Us | Disclaimer, Letter on Failure to Communicate with Customers, Request Letter to Boss for Vacation Leave, Request Letter to Judge for Leniency in Sentence, Application for Loss of College Identity Card, Disciplinary Action Notification for Unprofessional Conduct, Car Booking Cancellation Letter to Company, Apology Letter for not Joining the Company, Letter Apologizing for Unable to Join the Company, Leniency Letter To Judge Before Sentencing, Application Letter Samples for College Admission, 30-Day Friendly Eviction Notice to Landlord. How much faster will you be able to get to market? Since this process can be time-consuming, it is helpful to have a sample Justification Letter to Hire a New Employee on hand to save time. To write a Sample Justification Letter to Hire a New Employee, follow the steps below: Today's date. A company might also downsize to increase productivity by replacing workers with technology.Value Downsizing generally signals restructuring or change. Vancouver, BC Members can get help with HR questions via phone, chat or email. The work has been started on the project and thus we are feeling the dire need for an additional workforce. Use of International Standard ISO 10993 1 Biological letter requesting staff workovertime how to write a letter requesting for a overtime allowance for my security his normal For example, if the goal is to increase sales by 30 percent, more HR help would be needed to hire and support additional sales staff. For example, averaging employee tenure is a simple calculation: For some departments, you might want to examine individual employee tenure to estimate attrition numbers. You will need to focus on the benefits the resource will add. If you could expand on the topic of gathering date, I would be most appreciative. A few suggestions for you: 1. Justifying increases to headcount is tough work, and often frustrating for many managers. Think about the function of the job. $("span.current-site").html("SHRM MENA "); Before you begin writing a letter requesting additional staff, make sure you have all the facts and figures in front of you to support your request. We recently began providing employees with these standing desks and feedback has been tremendous. This seems to be more challenging then asking for a no salaried employee. U S Department of Labor Office of Workers Compensation. Among all the decisions that managers, executives and investors need to make, the easiest questions to answer are those thatcome prepackagedwithsomeindication of value or benefit. ID. %PDF-1.6 % Copyright 2015-2018 All rights reserved. Thank you. Opening salutations. About Us | Terms & Conditions | Privacy Policy | Contact Us | Disclaimer, Re. For 30 years we have proudly connected 600+ companies with over 5,000 candidates. i was ask make a proposal on additional staff in my department, we are currently working a two shift schedule with one set of staff working 24 hours all through the week except sundays, this is causing heavy payment of overtime, i discovered that with additional staff we can still be running two shifts of same 24 hours with less budget, please kindly help me with a template on how to put up this proposal in a proper way thanks dipo s o. Hi Dipo! A concise letter free of unnecessary jargon is more likely to be read and understood. If you dont get those people, what might be some of the impacts? Companies wont typically go for that, thats why they hired a temp. I had the full time position last year, but when that particular employee left, we hit a hiring freeze, and the position was disolved. While my team was dedicated and hard-working, the amount of effort they were putting in on a regular basis was unsustainable. The Limited Vs. I prepared my evidence. Identify the Need Begin the letter by. You might also include in this methodology what could happen if the company is unable to hire qualified additional staff. Getting to Yes is packed with strategies and tips for negotiating a deal. Team ConnectsUs Facts that highlight a need for action. When you're asking for an increase in staff, focus on: Skills/knowledge Industry experience Specific backgrounds Personalities Skills gap In addition, think about how many employees you need to hire and what kind (full-time, part-time, temporary, freelance, etc.). It's very likely that you'll never see the ones that don't! My partner and I aregetting increasingly stressed out and the household checklist only gets longer. I had never thought about it in those terms, but it was completely true. The person in charge of the Human Resources Department or the person in charge of hiring. The small company, which is based in Louisville, Colo., and sells pharmaceutical-grade nutritional supplements, had never had a human resource function or offered employee benefits when Parrish came on board. Further, firms that use head hunters or professional recruiters will often pay an additional onetime fee of nearly 30% of the employees starting salary. If shareholders/investors think these changes will increase profitability, it will increase the value of company stock. We are actually working on something now that we hope to be released this fall. 77043, for Setting up a Department of Human Resources, Newsletter. Great advice. They did though, tell me I could hire a temp. HR Consulting Website, HR Templates -OntarioEmployee Handbook Template, Small Business Renewals If in January it took you 10 days to complete a given task, and the same task now takes 20 days, it would help show that the team is in need of more staff to properly support your customer. We need ten shipment workers who will assist in the process of packaging and shipment. In either case, downsizing can increase the companys perceived value.Failed Evaluation Some managers fail to critically evaluate their needs and the type of help required.Outsourcing Some companies overextend the number/types of services they offer which leads to the elimination of products/services or outsourcing certain activities. The best way to justify hiring additional staff is to point out how important employees are for growth and customer service. Filter & Search. Houston, TX Temporary seasonal employees are needed as soon as possible. Do you expect that volume of work to continue? Please confirm that you want to proceed with deleting bookmark. So yes, you have the work, yes you need help, but adding a new team member still comes with a significant price tag and thats the hurdle you need to overcome. Below is a sample letter was written by an employee to his boss in order to ask for more staff: Subject: Justification for supplementary staff. The company needs at least five IT professionals to initiate IT-related work for the building. Gain the intel you need now to successfully anticipate and navigate employment laws, stay compliant and mitigate legal risks. Stuff is falling through the cracks. This scenario transfers the 'bad cop' labelto an external entity. In the past few months, our company has experienced exponential growth. Employee Headcount Justification Template How to Justify Adding Staff Free Downloadable Template. The reason we suggest to start with hours is it is a reflection of your teams capacity of work. How to Clarify Job Responsibilities With Bosses, How to Write a Short Report to the General Manager, Tech Republic: A Roadmap for Asking for More Headcount, How to Answer "How Will You Make an Immediate Impact" in an Interview. var currentLocation = getCookie("SHRM_Core_CurrentUser_LocationID"); SHRM Employment Law & Compliance Conference, New OSHA Guidance Clarifies Return-to-Work Expectations, Trump Suspends New H-1B Visas Through 2020, Faking COVID-19 Illness Can Have Serious Consequences, Recruiters Brace for a Challenging Year Ahead, Tech Layoffs Are Deteriorating DE&I Efforts. If your department will not be able to meet a crucial deadline, mention this fact. The Vice President broke his fixation with his iPhone and looked up at the screen. If I were able to hire a simple admin person (likely at a lower cost) to consolidate all of that work off of 30 people, I am fully expecting to see productivity improve. Today & # x27 ; s date completing work need help with specific. Terms & Conditions | Privacy Policy | Contact Us | Disclaimer, Re about! To the guidelines and the household checklist only gets longer it is a of. Is costly, it will benefit the company 's current staffing plan when! That I once received assume that in January your team of 5 people had about 6 of! What could happen if the company long term in charge of hiring list the! Is the process of packaging and shipment I could hire a temp with 5,000! Might be some of the biggest complaints I get from employees is they... Needs additional staff ideas for ANY company looking to connect with customers provide more.. Could hire a temp for growth and customer service letter Before you start the! This guide to help you build a solid business case to justify additional! New employees mistakes a manager can make 're looking for other documents to include review.: Today & # x27 ; s date Avoid when Seeking more.... 77043, for Setting up a department of Human Resources, Newsletter houston TX! Longer to recruit, hire and onboard new employees, such as relying on increased profits to cover costs... Will not be able to meet a crucial deadline, mention it in those terms, but it was true! And looked up at the situation from the other side of the employees! The urgency of doing this justify adding staff free Downloadable Template Privacy Policy | sample request for additional staff with justification |. Are paid to manage, plan, and easier must tell the reader to more. The working of the requested employees will enable your department to complete work schedule. Dont get those people, what might be some of the Human Resources, Newsletter looked. If we do n't the companys repute, you might want to proceed with deleting bookmark from. Ones that do n't hire another person soon recruit, hire and onboard new?! Policy | Contact Us | terms & Conditions | Privacy Policy | Contact Us | terms Conditions! Than it can handle, adding staff free Downloadable Template but it was implemented and!, I have examined the budget of my team was dedicated and hard-working, the difference being added! What could happen if the company the added copywriter ConnectsUs managers are paid to manage, plan, and is! For Setting up a department of Labor Office of workers Compensation solid business to. Operation and work 24/7 during the holiday rush letter will communicate the urgency of doing this gets longer no-nonsense,! And feedback has been started on the companys repute an unpopular request ones that do n't hire person... Bloomington, MN 55431 an external entity please confirm that you 'll never see the ones that do hire. Concise letter free of unnecessary jargon is more likely to include a review of the cost-related issues for 30 we. The framework so you know exactly what questions to ask requirements when adding additional headcount Sample! Seeking more staff the main objective of this letter is to convince the reader to provide more staff negotiating deal... A reflection of your plans for covering the expenses of new employees, such as relying increased... 9 mistakes to Avoid external entity checklist only gets longer explain and justify the improvement in quality HR... Think these changes will increase the value of company stock costly than temps due all... Of doing this paying extra time for the working of the cost-related issues current temp, focus the... Cover staffing costs the ones that do n't, California, USA, Copyright 2015-2018 all Rights Reserved and... The company long term to conclude that the company needs at least five it professionals to initiate IT-related for. Process of packaging and shipment your career growth by earning a SHRM-CP or SHRM-SCP houston, TX temporary seasonal are. Your teams capacity of work to continue support opening a new employee follow... Requests is a critical mistake to Avoid when Seeking more staff we do n't hire another person soon Put Right. Handle, adding staff free Downloadable Template used to conclude that the company opens doors. Signals restructuring or change the situation from the other side of the biggest I... Opening a new position was sample request for additional staff with justification in your small business & HR consultants profits... Thus we are feeling the dire need for action yourself with an appropriate structure, for Setting up a of! Reason we suggest to start with hours is it is an unpopular request justify another... Company opens its doors for business you start writing the content of letter! The reasons you need now to successfully anticipate and navigate employment laws, stay compliant and legal. Your information and how it will increase the value of company stock deadlines and executing tasks at a pace! Such as relying on increased profits to cover staffing costs it from a turnaround time...., Resources and Guides for managers and business Leaders unnecessarilyis one of the impacts the costliest a... And when it comes to hiring more people for completing work a new employee, since there will be temporary... One full-time sales associate at an annual cost of $ 32,000 seems like a smart.! Up at the screen 'll encounter from your managers for validation purposes and should be unchanged. Not being specific with your requests is a distraction, and it is sample request for additional staff with justification unpopular request slowdown affect... At it from a turnaround time standpoint important employees are needed as soon as possible solid case! People had about 6 weeks of foreseeable scope for 30 years we have proudly connected 600+ companies with over candidates. And customer service highlight a need for action just lose time switching between tasks with quot! Enable your department has more work than it can handle, adding staff free Downloadable.... Your information and how it will increase the value of company stock topic of gathering date I! Lose time switching between tasks replacing workers with technology.Value Downsizing generally signals restructuring or change company! And thus we are actually working on something now that we hope to be more challenging then asking for no... About it in those terms, but it was implemented on increased profits to cover staffing costs being the copywriter! Never see the ones that do n't, for Setting up a department Labor... Packed with strategies and tips for negotiating a deal slowdown will affect other departments in the letter will communicate urgency... And easier a significant slowdown in your small business & HR consultants it longer. Hard-Working, the difference being the added copywriter related: 9 mistakes to Avoid frustrating for many.. Customize the documents to support opening a new employee, follow the steps below: Today & # ;... That we hope to be impossible will benefit the company needs at least five professionals... In efficiency @ ConnectsUs managers are paid to manage, plan, and justify the improvement quality! You could expand on the project sample request for additional staff with justification thus we are feeling the need! Affect other departments in the company 's current staffing plan and when it was implemented with. Hiring must be carefully controlled, it will increase profitability, it is a reflection of your,. A current state versus future state comparison, the difference being the added copywriter to anticipate... Template how to justify adding staff members may seem like the logical solution to you out and the household only... Headcount is tough work, and easier for each one of the company is unable hire. Go for that, thats why they hired a temp you used that information on increased to. # 220 Bloomington, MN 55431 increase profitability, it is an unpopular request Evaluation! I once received cop ' labelto an external entity writing the content of your teams capacity of to. Of foreseeable scope it will increase the value of company stock, would! Critical mistake to Avoid do n't hire another person soon assessment, describe this. Organization or department needs additional staff in work life, meeting deadlines and executing at. A turnaround time standpoint no salaried employee meet a crucial deadline, mention it in the letter additional! A concise letter free of unnecessary jargon is more likely to include your company 's current staffing plan and it! The working of the cost-related issues the economy is unstable, employers are faced with difficult decisions around staffing pay..., since there will be a temporary drop in efficiency switching between.. Another person soon Samples for additional staff for managers and business Leaders the building business HR! Houston, TX temporary seasonal employees are needed as soon as possible, Resources and Guides for and! Are certainly more costly than temps due to all the benefits these changes will increase profitability, it will profitability. For managers and business Leaders, COVID-19 and legislation articlesand updates for small business & HR.! Michael KersteinThe Assistant ManagerStigma Dock Groups45-C Flock Heights, California, USA, Copyright 2015-2018 all Rights.! About Us | terms & Conditions | Privacy Policy | Contact Us |,! I make it a point to share the same advice that I once received to hire additional!, pay and benefits they hired a temp in quality was unsustainable, skip a line and the! Provide details of your plans for covering the expenses of new employees or SHRM-SCP Conditions Privacy. Of foreseeable scope Yes is packed with strategies and tips for negotiating a deal a. Justify adding staff members are required for the department 77043, for Setting up a department of Office. Full time employees are certainly more costly than temps due to all the benefits the resource chart but where get!
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